Property in central Portugal
Essential Documentation for Property Deed Completion in Portugal
Complete Checklist for Your Notary Appointment
When finalizing your property purchase through a public deed (escritura pública) at the Portuguese notary, you must present the following documents:
1. Mandatory Legal Documents
✔ Proof of IMT Payment
- Original receipt showing full payment of Municipal Transfer Tax
- Must be paid prior to the notary appointment
✔ Identification Documents
- Valid passport or ID card (for all parties)
- Portuguese tax number (NIF) certificate
- Marriage certificate (if applicable for joint ownership)
✔ Representation Documents (if applicable)
- Notarized power of attorney for any absent parties
- Lawyer/representative credentials
2. Property Documentation
✔ Updated Property Certificates
- Certidão Matricial (from Land Registry – valid 6 months)
- Caderneta Predial (from Tax Office – valid 6 months)
➝ Both documents must show identical property descriptions
✔ Licensing Documents
- Habitation license (Licença de Utilização) OR
- Proof of license application submission to City Council
3. Financial Documents
✔ Proof of Payment
- Bank transfer confirmation for full purchase amount
- Seller’s signed declaration confirming receipt of payment
- Mortgage approval documents (if using bank financing)
✔ Additional Financial Records
- Promissory contract (CPCV) with deposit receipts
- Last 3 property tax (IMI) payment receipts
4. Technical Documentation
✔ Mandatory Technical File
- Ficha Técnica de Habitação (required since 2004)
✔ Energy Certificate
- Valid energy performance certificate (EPC)
- Must be less than 10 years old
Special Considerations
⚠️ For New Constructions:
- Building license (Licença de Construção)
- Final inspection certificate
⚠️ For Bank Financed Purchases:
- Loan approval documents
- Mortgage insurance policies
- Bank’s notary representative details
ProDirecta’s Document Preparation Service
We ensure your deed process goes smoothly by:
✅ Verifying all documents are current and valid
✅ Coordinating with notaries and banks in advance
✅ Providing certified translations when needed
✅ Handling last-minute municipal requests
Missing a document? [Contact our team] for emergency document retrieval services.
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